Authorized Dealer


Welcome! This Dealer Page is for dealers/brokers of Need To Order Printing d/b/a NeedToOrder.com.

Once a dealer logs in, the dealer agrees to our Terms and Conditions below.

ATTENTION ALL DEALERS: When logged into your account, you will have access to dealer-discounted prices. Some displayed prices reflect the discount only after the item has been added to your cart. When you are not logged in, only retail prices are shown.

We are CURRENTLY updating dealer pricing. If the product you want to order does not fall into one of the following updated categories, please call (309) 807.0207 and ask for further pricing information from Dealer Services.

Categories currently reflecting correct dealer discounts are:

We will update this list as new changes are made.

 

 

Dealer Terms and Conditions

We do not require a minimum or have any quotas for our Dealers to maintain in order to purchase at Dealer prices

 

However, unless you have been an established reseller with Need to Order on the retail site, we do require that a potential Dealer meet the requirement of being in the Trade. In order to be a Dealer for Need to Order, you or your company must be an established, licensed business that is specifically in the Graphic Arts, Print Manufacturing, or Print Brokerage business. The Dealer website is strictly for the Trade ONLY and we will maintain strict policies that will govern who our Authorized Dealers are.

 

In our attempts to make sure our pricing stays available for the trade only, we will conduct a phone interview with each new potential dealer and will prevent any fraudulent attempts to expose our pricing. 

 

If you become an Authorized Dealer for Need to Order, then we will automatically Blind Drop ship your orders.

 

We have incorporated into our website the ability for you as a Dealer to:

Name each Job.

 

Specify the ship To and the Blind ship From addresses.

 

Maintain your own list of addresses.

 

Schedule an automatic Re-Order Date.

 

Easily Re-Order prior Jobs.

 

View your entire Order History.

 

...and receive linked tracking numbers via email for your qualified jobs as they print.

 

Quotes

A quotation not accepted by a Dealer within 30 days from the date of the quote may be terminated or changed.. Quotations are based on the accuracy of the specifications provided by the Dealer. Need to Order can re-quote a job at the time of actual submission of the job if copy, film, tapes, disks or other input materials do not conform to the information on which the original quotation was based.  All quotes given are based on a cash prepayment basis.  Need to Order does not finance any accepted quote.

 

General

Acceptance of orders is subject to contingencies such as fire, water, strikes, theft, vandalism, acts of God and other causes beyond the control of Need to Order. Orders cancelled by the Dealer require compensation for incurred costs and related obligations. All orders taken are subject to Need to Order approval. FAXED/MAILED IN orders should be accompanied by a copy of Need to Order quotation or refer to Need to Order's quotation number. Changes to orders should be made in writing. Verbal instructions must be confirmed in writing to avoid misunderstandings.

 

Acknowledgments

All orders for custom products will be acknowledged by Need to Order by means of an emailed Order Confirmation. It is the Dealer's responsibility to check the emailed specifications against the buyer's order to insure the correctness of specifications. Need to Order must be notified immediately and supplied with written confirmation of any corrections or changes.

 

Policy Pertaining to Orders

Camera/Scan Ready Copy or Negative Furnished

Need to Order reserves the right to decide if original art, copy, paste-up, negative or digital file is usable. A camera/scan ready copy or negative allowance will be made if the copy furnished meets the following requirements:

1. The exact size of the finished form or printed

document must be furnished.

2. No reduction or enlargement of the copy is permitted.

3. If alterations, corrections or changes are to be made, the camera/scan ready copy or negative allowance will not apply.

4. The copy must be a repro proof, glossy or camera/scan ready paste-up for each color.

5. The copy or negative must be furnished flat or rolled, not folded.

6. Negatives should be furnished unmasked, so press registration marks may be added.

7. If the form or printed document is two or more colors, separate negatives must be provided for each color with the alignment marks clearly indicated.

 

If the form qualifies for camera/scan ready copy or negative allowance, Need to Order will deduct the appropriate (per order) amount from the Basic Price.

See also Shooting Copy

 

Alterations/Corrections

Dealer alterations include all work performed in addition to original specifications. All such work will be charged at the Need to Order's current rates.

 

Creative Work

Sketches, copy, dummies and all other creative work developed or furnished by Need to Order, including negatives and plates, are Need to Order's exclusive property. Need to Order must give

written approval for all use of this work and for any derivation of ideas from it.

 

Dealer Furnished Materials

Materials furnished by the Dealer, or the Dealer's suppliers, are verified at Need to Order with receiving reports. Need to Order bears no responsibility for discrepancies between receiving reports and

actual counts. Artwork, computer files, color separations, disks or other materials furnished by the Dealer must be usable by Need to Order without alteration or repair. Items not meeting this requirement will be repaired by the Dealer, or by Need to Order and Need to Order will invoice the Dealer at Need to Order's current rates. Need to Order altered Dealer-furnished materials become the property of Need to Order unless prior arrangements are made. Unaltered Dealer furnished materials are the Dealer's property and will be returned to the Dealer at the request of the Dealer.

 

Clear Specifications

All orders must contain clear and complete specifications for construction and printing.

Orders will not be processed by Need to Order until copy and specifications are clear.

 

Clear Copy

Clear hand-printed copy should be submitted when possible. When pen or pencil hand-drawn copy is supplied, exact spacing measurements must be given or copy must be mounted on appropriately ruled spacing charts showing horizontal and vertical spacing. Facsimile or photostatic copy is not acceptable for spacing.

 

Dealer's Property

Need to Order will only insure that fire and extended insurance coverage is on property belonging to the Dealer while the

property is in Need to Order's possession or an affiliated plant. Need to Order's liability for this property will not exceed the amount recoverable from insurance. 

 

Delivery

Unless otherwise specified, the price quoted is for a single shipment, without storage, F.O.B. Need to Order's platform or warehouse serving the manufacturing for Need to Order. Proposals are based on continuous and uninterrupted delivery of the complete order. If the specifications state otherwise, Need to Order will charge accordingly at current rates. Charges for delivery of materials and supplies from the Dealer to Need to Order, or from the Dealer's supplier to Need to Order, are not included in quotations unless specified. Title for finished work passes to the Dealer upon delivery to the carrier at the shipping point; or upon mailing of invoice(s) for the finished work or its segments, whichever occurs first.

See also Transportation

 

Electronic Manuscript, Image, or Digital File

It is the Dealer's responsibility to maintain a copy of the original computer file. For verification of colors and placement, a hard copy is required along with the electronic file. Need to Order runs to the

standard color densities from the values in your files. Do not rely on color monitors for accurate color representation. Need to Order is not responsible for accidental damage to media supplied by the Dealer or for the accuracy of the furnished input or final output. Until digital input can be evaluated by Need to Order, no claims or promises are made about Need to Order's ability to work with jobs

submitted in digital format, and no liability is assumed for problems that may arise. Any additional translating, editing or programming needed to utilize Dealer-supplied computer files will be charged at Need to Order's prevailing rates.

See also Telecommunications

 

Form Size

The width of a form is measured as follows:

  • Books and Guest Checks - parallel to the binding stub.
  • Continuous Forms - at right angles to the marginal line hole punching and including both margins.
  • Register Forms - side to side (parallel to in-between set perforations).
  • Snap-A-Part Unit Sets - parallel to the stub perforation.
  • Tags, Single - the punch and/or patch end.
  • Tags, Manifold - parallel to the glued perforation.
  • Tags, Continuous - at right angles to the marginal hole punching.

Exact Quantities

It is the standard policy of Need to Order to provide it's quotes and finished products based on exact quantity ordered. We only quote and print Over/Under runs at Dealer request.

All displayed quantities and related priving on the website is based on exact quantity calculations.

 

Over-Runs or Under-Runs

Over-runs or under-runs will not exceed 10% of the quantity ordered. Need to Order will bill for the actual quantity delivered within this tolerance. If the Dealer requires a guaranteed quantity, the percentage of tolerance must be stated at the time of quotation. In the event the Dealer requires a guaranteed quantity, Need to Order will add an up-charge to compensate Need to Order for related wastage. The "Guaranteed Quantity" up-charge is incorporated into website pricing and all estimates by Need to Order when the job is quoted. The up-charge for "Guaranteed Quantity" is required because of collator and other bindery or finishing wastage. The press must over-run each part of a job in order to provide an adequate supply of each part for collator set-up and run wastage. In addition, bindery and other finishing operations will also incur wastage in the course of set-up and run.

 

Free Shipping

Orders placed thruogh the Dealer website, dealer.Need to Order, for standard displayed items that state FREE SHIPPING, are shipped free of charge. If we manually place an order on the website through the Dealer's online account on behalf of the Dealer, then shipping charges may apply.

 

Prepaid Shipments/3rd Party Shipments

Prepaid or 3rd party shipments require that the Dealer specify one of the following prepayment methods:

1. The shipment will be made prepaid with the freight charges added to the invoice.

2. The shipment will be made prepaid with the freight charges billed direct to the Dealer by the freight line.

If Need to Order receives no instructions, Need to Order will handle prepaid shipments in accordance with Item #1 above.

 

Preparatory Materials

Artwork, type, plates, negatives, positives, tapes, disks, digital files and all other items supplied by Need to Order remain Need to Order's exclusive property. All materials will be destroyed after

two years. Digital files will be maintained for up to 10 years. Preparatory Materials supplied by the Dealer for the production of custom printed products will be returned upon request. Preparatory Materials, provided by Need to Order or the Dealer, for imprinted products are destroyed and cannot be returned.

 

Printing Area & Lock-Up Space

If printing must bleed, or does not allow at least 1/2" for lock-up space, contact Need to Order's Dealer Service Department for a special estimate.

 

Production Schedules

Production schedules will be established and followed by both the Dealer and Need to Order. In the event that production schedules are not adhered to by the Dealer, delivery dates

will be subject to renegotiation. There will be no liability or penalty for delays due to state of war, riot, civil disorder, fire, strikes, accidents, action of government or civil authority, acts

of God or other causes beyond the control of Need to Order. In such cases, schedules will be extended by an amount of time equal to the delay incurred.

 

Proofs - Color

Because of differences in equipment, paper, inks and other conditions between color proofing and production pressroom operations, a reasonable variation in color between color proofs and the completed job is to be expected. When variations of this kind occur, it will be considered acceptable performance by Need to Order. Need to Order shall be the sole determinant of the

reasonableness of variation.

 

Proofs - Prepress

Need to Order will submit prepress proofs along with original copy for the Dealer's review and approval. Proofs and any corrections MUST be returned to Need to Order marked "OK", "OK with corrections", or "Revised proof required" and will be signed by the Dealer. Until the approval/response to the proof is received, no additional work will be performed. Need to Order will not be responsible for undetected production errors if:

1. Proofs are not required by the Dealer.

2. Job is printed per the Dealer's "OK".

3. Requests for changes are communicated orally.

 

Proofs - Press

Press proofs will not be furnished unless they have been required in writing in Need to Order's quotation. Any press time lost or alterations/corrections made because of the Dealer's delay or change of mind will be charged at Need to Order's current rates.

 

Rights to Promote

Need to Order WILL NOT use any materials/products/samples of products printed for any Dealer. We will not expose Need to Order as a vendor of any Dealer.

 

Samples

Samples of each custom printed order will be mailed to the

Dealer with a hard copy of Need to Order's invoice.

 

Shooting Copy

Need to Order reserves the right to decide if a previously produced document (i.e., an existing printed document) is usable as copy.

Previously produced forms and other printed documents can be used as camera ready copy if the form or document is received by Need to Order:

1. Protected by cardboard.

2. Not folded or stapled.

3. With dark ink, black or red preferred.

4. Printed on white paper.

5. With carbon removed or chemical carbonless sets interleaved to prevent smudges.

6. With no screens or process color involved.

7. With 1/2" lock-up space.

8. With printing in stub arranged to miss line holes, perforations, folds and staples.

9. With no changes required in copy.

See also Camera/Scan Ready Copy or Negative Furnished

Storage of Jobs

Contact Need to Order's Dealer Service Department.

Taxes

All amounts due for taxes and assessments will be added to the Dealer's invoice and are the responsibility of the Dealer if the Dealer is doing business in or residing in the state of Illinois; unless the Dealer's "Exemption Certificate" (or other official proof of exemption) accompanies the Dealer's purchase order or is currently on file at Need to Order.. 

Tax exemption will be granted to Dealers doing business or residing outside of the state of Illinois. 

If, after the Dealer has paid the invoice, it is determined that more tax is due, then the Dealer must promptly remit the required taxes to the taxing authority, or immediately reimburse Need to Order for any additional taxes paid.

Transportation

When requesting a quote, Quotes should state the method of shipping, e.g., Truck, UPS, etc.

When not indicated, Need to Order will ship "Best Way." Orders will be shipped complete when manufactured. Orders given to a common

carrier by Need to Order constitutes delivery, transfer of title, and possession to the Dealer. Claims for damaged shipments should originate with the Dealer and should be filed against the carrier

making delivery. Need to Order is not responsible for goods damaged, lost or delayed in shipment.

Shipment will be made in the Dealer's name, direct to the Dealer freight prepaid, unless otherwise specified on the Dealer's order.

Special Considerations:

1. Inside Delivery: Dealer must provide "inside delivery" instructions at the time Need to Order receives the order.

2. Rush Deliveries: Available upon request - Contact Need to Order's Dealer Service Department.

3. Charges for Taking Forms to an Airport or Bus: Contact Need to Order's Customer Service Department for charges. Charges vary by Need to Order.

See also Delivery and Prepaid Shipments

 

Policy Pertaining to Other Matters

Compatible Negative Program

If the Dealer sells software compatible custom forms, or other custom printed documents, to several customers, all of which use the same software system or basic document, Need to Order will keep the Dealer's base negative on file allowing the Dealer to combine future custom headings with the base negative.

 

Dealer Credit

Need to Order DOES NOT OFFER CREDIT..

Telecommunications

Unless otherwise agreed, the Dealer will pay for all transmission charges. Need to Order is not responsible for any errors, omissions or extra costs resulting from faults in the transmission.

Note: Need to Order has a toll free telephone number for voice and FAX transmissions, and e-mail addresses. In addition, Need to Order provides electronic file transfer capability using the

Internet (Dealer.Need to Order). Ask Need to Order's Dealer Service Department for information.

See also Electronic Manuscript, Image, or Digital File

 

Special Pricing or Improved Delivery

Contact Need to Order's Dealer Service Department.

 

Terms/Claims/Liens

Freight terms are F.O.B. Need to Order. Claims for defects, damages or shortages must be made by the Dealer in writing no later than 10 calendar days after delivery. If no such claim is made, Need to Order and the Dealer will understand that the job has been accepted. By accepting the job, the Dealer acknowledges that Need to Order's performance has fully satisfied all terms, conditions and specifications. Need to Order's liability will be limited to the quoted selling price of defective goods, without additional liability for special or consequential damages. All complaints must be made in writing and must be addressed to the Dealer Service Department at Need to Order.

The information required will include:

Need to Order invoice/job number, type of product, client name and shipment date. A request for return of forms must be addressed to Need to Order 's Dealer Service Department. Please do not return forms without written permission, they will not be accepted.

As security for payment of any sum due under the terms of an agreement, Need to Order has the right to hold and place a lien on all Dealer property in Need to Order's possession. This right

applies even if credit has been extended, notes have been accepted, trade acceptances have been made, or payment has been guaranteed. If payment is not made the Dealer is liable for all collection costs incurred.

 

Liability

1. Disclaimer of Express Warranties: Need to Order warrants that the work is as described in the Dealer's online purchase, order confirmation, or purchase order. The Dealer understands that all sketches, copy, dummies, and preparatory work shown to the Dealer are intended only to illustrate the general type and quality of the work. They are not intended to represent the actual work performed.

2. Disclaimer of Implied Warranties: Need to Order warrants only that the work will conform to the description contained in

the Dealer's online purchase, order confirmation, or purchase order. Need to Order's maximum liability, whether by negligence, contract or otherwise, will not exceed the return of the amount invoiced for the work in dispute. Under no circumstances will Need to Order be liable for specific, individual or consequential damages.

 

Indemnification

The Dealer agrees to protect Need to Order from economic loss and any other harmful consequences that could arise in connection with the work. This means that the Dealer will hold Need to Order harmless and save, indemnify and otherwise defend Need to Order against claims, demands, actions and proceedings on any and all grounds. This will apply regardless of responsibility for negligence.

1. Copyrights - The Dealer also warrants that the subject matter to be printed is not copyrighted by a third party. The Dealer also recognizes that because subject matter does not have to bear a copyright notice in order to be protected by copyright law, absence of such notice does not necessarily assure a right to reproduce. The Dealer further warrants that no copyright notice has been removed from any material used in preparing the subject matter for reproduction. To support these warranties, the Dealer agrees to indemnify and hold Need to Order harmless for all liability, damages and attorney fees that may be incurred in any legal action connected with copyright infringement involving the work produced or provided.

2. Personal or Economic Rights - The Dealer also warrants that the work does not contain anything that is libelous or scandalous, or anything that threatens anyone's right to

privacy or other personal or economic rights. The Dealer will, at the Dealer's sole expense, promptly and thoroughly defend Need to Order in all legal actions on these grounds as

long as Need to Order:

A. Promptly notifies the Dealer of the legal action.

B. Gives the Dealer reasonable time to undertake and conduct a defense.

3. Refusal to Print - Need to Order reserves the right to use Need to Order's sole discretion in refusing to print anything Need to Order deems illegal, libelous, scandalous, improper, or infringing upon copyright law.

Need to Order will ONLY advertise the Dealer site in publications or on websites that are for the Trade Only!

IMPORTANT: In order to view our pricing for ANY of our products, we require a login be created to the website. This is to ensure that our prices are not viewable to the public. Create an account by clicking "Login" in the header of the website and filling out the quick form.

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